School Admission Management System Complete Feature Overview
Devaishno School ERP has a part called the admission management module. This module helps with the process of admitting students to the school. It starts with students filling out a form online and uploading the documents. The Devaishno School ERP admission management module also helps with collecting fees and getting consent for things like ECS. It even assists with choosing which students to admit and verifying all the documents at the end. The Devaishno School ERP is made for schools, in India that follow the CBSE, ICSE and state board systems.
Core Module
Admission Application Dashboard
The admission module of Devaishno School ERP gives administrators a central dashboard where they can see and handle all student applications for any academic session. You can filter by payment status, selection stage, and document verification, and you can export data right away in CSV, print, or copy formats.
See all of the admission applications that have been submitted for any session in one place.
Sort by status: All, Paid, Unpaid, Selected, ECS Consent, and Verified Documents
Every record has a Form No., Scholar No., Name, Parent, Class, and Transaction ID.
Export data in CSV, print, or copy format so you can use it outside of the program.
Keep track of each applicant's registration date, transaction date, and payment ID.
The list of applications is updated in real time as students sign up and pay.
Application Tracker
Student Admission Profile & Status Tracker
There is a separate profile page for each student applicant that shows their personal information, the class they want to take, and their parents' information. A built-in application status tracker shows in real time whether each step, from /Prospectus Read to Document Verification, is complete or still pending.
A separate profile page for each person who applied for admission
Shows personal information, the class they want, and all of the parent's information.
Six steps to check the status of your application: Signed up, filled out the form, paid the fee, chosen, given ECS consent, and verified the documents
Each step is clearly marked as done or still in progress.
The administrator can see exactly where each student is in the admissions process.
Shows real-time application progress, which cuts down on manual follow-up.
ECS Consent
ECS Data & Auto-Debit Consent
Keep track of and manage Electronic Clearing Service (ECS) consents from parents for automatic payment of recurring fees. Devaishno School ERP keeps track of every applicant's ECS status, token, debit date, and consent date. It also lets you export and print records for compliance and record-keeping.
Keep track of each applicant's ECS consents for automatic debit fee payments.
Check the Form No., Scholar No., Parent Name, Class, and ECS Status.
Keep track of the ECS token, the date of the debit, and the date of the consent creation.
Export and print ECS data for audits of compliance and finances.
You can quickly filter ECS records by session, class, or status.
Makes sure that collecting fees follows ECS rules and regulations
Analytics
Admission Application Count & Analytics
Get a real-time look at admission data for all classes. Devaishno ERP shows live updates of the number of male, female, and transgender applicants in each class, as well as the number of registration fees paid, admission fees paid, ECS completed, and documents verified.
A breakdown of male, female, and transgender applicants by class
Live count of Registration Paid, Admission Fees Paid, ECS Completed, and Documents Verified
Works as a real-time tracker for administrators to see how many people have been admitted
Quickly compare the number of applications in different classes and sections
Helpful for figuring out how to assign seats and keep track of how many people can get in
No counting by hand; all data is taken from applications automatically
Fee Tracking
Admission Fees Collection & Payment Tracking
Keep track of all the fees paid during the admissions cycle, such as registration fees, admission fees, and quarterly fees. Devaishno School ERP keeps track of every transaction's payment method, transaction ID, merchant reference, and receipt download link, making sure that all financial information is clear.
Keep track of registration fees, admission fees, and quarterly fees separately.
You can filter records by Form No., Date Range, and Fee Type. For each payment, you can see the Amount, Payment Method, Transaction ID, and Merchant ID.
You can download receipts for each payment directly from the system.
All payment records are kept with timestamps for auditing.
Lets you keep track of payments for the admission cycle both online and offline
Selection
Student Admission Selection & Bulk Management
Easily confirm or cancel student admissions individually or in bulk with Devaishno School ERP. Administrators can search applicants by Form No., assign Scholar No., House, and Class Admitted, and manage payment options — all with powerful bulk selection tools for high-volume admissions.
Search applicants by Form No. to confirm or cancel admissions
Assign Class Admitted, House, and Scholar No. during the selection process
Enable or disable payment options for each student after selection
Use Bulk Selection to confirm multiple admissions at once
Select all, deselect, or filter students for efficient batch operations
Export or print bulk selection lists for administrative records
Class Setup
Class Management & DOB-Based Admission Eligibility
Define and manage all classes available for admission with smart DOB-based eligibility checks. Devaishno School ERP automatically verifies whether a student is eligible for a class based on their date of birth — reducing manual work and minimizing admission errors.
Define classes from LKG to Class 12 with Active or Inactive status
Set the latest date of birth for each class to ensure age eligibility
System automatically checks student DOB to validate class eligibility
Inactive classes are hidden from the admission form
Reduces errors during high-volume admission periods
Supports complete setup from pre-primary to senior secondary classes
OTP Logs
OTP Logs & Admission Activity Tracking
Keep a complete record of all OTPs sent during the student admission process. Devaishno School ERP logs every code used for login, payment, and document submission — including mobile number, message content, and timestamp — ensuring transparency, traceability, and secure verification.
Maintain a complete record of all OTPs sent during the admission process
Logs mobile number, OTP code, message content, and date-time of each request
Verify whether OTPs were successfully sent to applicants
Helps resolve parent concerns about not receiving OTPs
Ensures transparency and accountability throughout the admission cycle
Access restricted to authorised administrators for data security
Documents
Document Verification & Admission Records
Verify student documents before final admission with Devaishno School ERP’s document verification module. Mark documents as Verified or Pending, and manage all confirmed student data in one centralized admission records section — ensuring accuracy, compliance, and a fully digital workflow.
Review uploaded documents such as ID proof, address proof, and other required files
Mark documents as Verified or Pending with a single click
Only fully verified applications are added to official school records
Admission Records section stores all confirmed student data in one place
Quickly search and access admitted student information when needed
Reduces document errors and eliminates manual follow-ups
Supports a completely paperless digital admission process
See how Devaishno School ERP can digitise your entire school admission process — from registration to document verification. Book a free demo today.