School Fees Management System India Complete Feature Overview
ERP fees management module of Devaishno School is a paperless school fee collection system, developed to serve Indian schools. Since it involves the establishment of fee groups and classifications by structure, the ability to monitor payments, send out reminders and financial reports, all aspects of school fee management are automated, transparent and user-friendly to both the school administrators and parents.
Core Module
Fees Management System
Devaishno School ERP provides a complete paperless solution for fee collection, tracking, and reporting. Administrators get full transparency across all payments including admission fees, tuition, and transport charges.
Create fee groups with name, category (one-time or recurring), and due date
Track fees by session, class, fee group, and payment status
Monitor total fees, paid amount, outstanding, and overdue payments
Export and print fee records in PDF, Excel, or CSV
Role-based access control for secure fee management
Fully digital, transparent, and paperless system
Fee Structure
Fee Groups & Categories
Organize all school fees into structured groups with defined categories and due dates. Supports both one-time and recurring fee types for complete flexibility.
Create fee groups like Admission, Quarterly, Annual, PTA, Bus fees
Define fee type: one-time or recurring with due dates
Add, edit, or remove fee groups in real-time
View all fee groups in a structured list format
Assign fee groups class-wise for easy management
Class-wise
Class-wise Fee Assignment
Assign specific fee structures to classes for each academic session. Transport fees are automatically linked with the bus route module for accuracy and consistency.
Assign fee groups to classes for selected academic sessions
Include admission, tuition, PTA, and transport components
Transport fees auto-linked with bus route module
Maintain consistent and accurate records across all students
Instant updates on fee structure changes
Discounts
Fee Discounts & Concessions
Manage flexible fee discounts for students such as scholarships, staff concessions, sibling discounts, and late admission waivers with full transparency.
Create discounts with name and percentage (e.g., Scholarship – 50%)
Apply discounts individually during fee collection
Supports scholarships, staff concessions, and waivers
View all discounts in a structured list with edit/delete options
Transparent records reflected in reports and fee statements
Fee Tracking
Fee Details & Payment Status
Get a complete overview of each student’s fee status including total amount, paid amount, balance, and payment status with direct communication options.
View fee group, total, paid, and balance per student
Payment status: Paid, Partial, or Pending
Filter by session, class, or scholar number
Send fee reminders directly to parents
Enhances transparency between school and parents
Reminders
Automated Fee Reminders
Reduce overdue payments with automated notifications to parents about pending dues, due dates, and payment confirmations.
Send reminders directly from the Fees module
Notify about dues, partial payments, and deadlines
Reduce manual follow-ups by admin staff
Instant alerts via integrated communication system
Improves fee collection efficiency and cash flow
Reports
Fees Reports & Financial Insights
Generate comprehensive financial reports with full visibility of collections, dues, and concessions. Export reports for audits and analysis.
Filter reports by session, class, fee group, or status
Download reports in PDF, Excel, or CSV instantly
Track collections, pending dues, and discounts
Useful for audits, meetings, and financial reviews
Provides data-driven financial insights
Want to see how Devaishno School ERP's fees management system works for your school? Schedule a free personalised demo.